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Building for the Front Lines: Why Staffology Chose Vars Health to Power Their Per Diem Workforce

  • Writer: Aditya Mangal
    Aditya Mangal
  • 4 days ago
  • 2 min read

We’re proud to share that Vars Health was featured in the first episode of Big Decisions: Healthcare Staffing, hosted by Daniel Hixon, founder of Goodwork.


The show features real conversations between healthcare staffing leaders and the vendors they’ve chosen to vouch for. This episode focused on per diem workforce management, and we were honored to be brought on by Michelle Henderson, founder of Staffology Solutions, as her vendor of choice.


Michelle’s Story is Familiar — and Urgent


Michelle started Staffology the same way many great operators do: with grit, spreadsheets, and workarounds. She used platforms like Homebase and managed everything manually, from shift scheduling to credential tracking.


It worked at first. But as her agency grew, the cracks showed. She needed a system designed for real-time responsiveness, mobile-first workflows, and healthcare-specific compliance. That’s where Vars came in.


What Made Vars the Right Fit


When Michelle first heard from us, she didn’t respond. And honestly, we respect that. The staffing industry is saturated with vendors making big promises and delivering little follow-through.


Instead of pitching, we listened.


We offered her a fully working version of our system to test — not a guided demo, but a real environment where she could explore the platform as a nurse, a scheduler, and a business owner.


Here’s what stood out:


Credential automation with expiration alerts and lockouts

Mobile-first shift visibility and real-time notifications

Do Not Return tagging to enforce accountability

Facility access to post shifts directly

Clinician scoring based on reliability and performance

“He didn’t treat me like a client. He made me feel like a partner.” — Michelle Henderson, Staffology Solutions


Why Per Diem Needs a Better System


Michelle is one of the few agency leaders publicly saying what many are thinking. Per diem work isn’t easier than contract staffing. It’s harder. It’s faster. It requires more from everyone involved.


She’s even rethinking her pricing model to reflect that reality, billing more for per diem than for long-term contracts.


Our job at Vars is to make that shift possible. To give agencies the tools and transparency they need to operate at a higher standard, with less chaos and more clarity.


Our Approach


We’re not trying to be all things to all people. We’re focused on:


Per diem and shift-based staffing

Clinician-first UX

Facility and agency coordination

Operational automation that works in real-world settings


Michelle pushed us to refine our tools, tighten up credential logic, and prioritize usability. That’s the kind of partnership we value.


“She didn’t ask for a feature. She tested the system like her business depended on it — because it did.”


Listen to the Full Conversation:


Episode 1 featuring Michelle Henderson (Staffology Solutions) and Aditya Mangal (Vars Health) is available now, only on Spotify.





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