Key Factors to Consider When Evaluating Timesheet Software for Your Staffing Agency

3 Key Factors to Look for in a Timesheet Software Solution

“Acquiring the right talent is the most important key to growth. Hiring was—and still is—the most important thing we do.”

Staffing has always been about finding the best possible talent for clients. But today, it's much more than just talent acquisition. Modern clients expect an end-to-end staffing experience—from sourcing and onboarding to timesheet management, payroll, and invoicing.

Among these, timesheet management stands out as one of the most crucial yet time-consuming tasks, especially when done manually. Imagine chasing down timesheets from every worker at the end of each day, all while juggling your other responsibilities—exhausting, right?

That’s exactly where timesheet management software becomes essential. A smart, intuitive staffing solution can automate the entire process—from collecting timesheets to using the data for payroll and invoicing—saving time and ensuring accuracy.

However, finding the right software is often easier said than done. To help you choose the best fit for your staffing needs, here are three important things to consider when evaluating a timesheet management solution:

1. Geofencing Capabilities

A robust time tracking solution should let staffing managers set up virtual perimeters (geofences) around job sites. This feature allows any device to act as a web-clock and ensures that workers are clocking in only when on-site—eliminating the possibility of “buddy punching.”

So when exploring software options, check whether the solution includes geofencing to enhance transparency and accountability in time tracking.

2. Smart Analytics, Reporting, and Tracking

Detailed, real-time analytics and reports are critical for accurate payroll and labor cost management. A good timesheet solution goes beyond basic tracking—it automates the entire payroll and invoicing flow, reducing reliance on manual spreadsheets and paperwork.

Look for a platform with user-friendly timesheet templates that allow employees to easily submit hours, upload expenses, and attach receipts via a mobile app. This minimizes errors, accelerates payroll processing, and keeps operations running smoothly.

3. Integration Capabilities

A flexible timesheet system should integrate seamlessly with your existing payroll and invoicing tools. This is especially vital for staffing companies managing large, mobile workforces and multiple clients.

Staffing companies across the U.S. are turning to Vars Health’s employee timesheet software to:

• Quickly identify time and attendance trends across teams and projects

• Automate payroll syncing with tracked hours, eliminating manual calculations

• Avoid site visits for collecting paper timesheets, with all records stored securely in the cloud

That’s why it’s important to choose software that not only excels in timesheet management, but also supports a fully connected staffing ecosystem. Whether it’s built-in features or open API integrations with third-party platforms, flexibility is key.

Vars Health might just be the right fit for your business. If you’re feeling overwhelmed by the search for the right timesheet solution, feel free to reach out at info@varshealth.com. We’ve got your back.