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Like nearly everything else since the pandemic began, onboarding is no longer what it used to be. But what has it become? More importantly, how can CEOs, HR Directors, and other recruiting administrators determine what it should look like in today’s world?.
To understand why your onboarding practices need an overhaul, you must examine the reasons behind these changes. The shift to remote work has changed how companies hire and train employees. Improving the candidate experience is now more important than ever. Staying ahead of the competition requires better onboarding strategies.
Here are a few reasons why your staffing agency’s procedures need an upgrade.
Work from Home
The shift to hiring remote employees is a major reason to update onboarding. Now, the entire hiring process can happen without meeting a new employee in person. Cloud-based solutions can help streamline this process. However, it is important to maintain the same access to essential staffing records as in a traditional setting.
Beyond Going Paperless
Going paperless isn’t an option anymore—it’s a necessity. If your agency hasn’t made the shift yet, that should be the first priority. However, transitioning to digital solutions comes with its own challenges. The security of your staffing data should be a top concern.
Beyond encryption and data security, it’s essential to minimize the number of staffing software systems used throughout the onboarding process. Many staffing agencies rely on multiple software applications to interact with candidates and manage new hires. This not only increases the workload but also raises the risk of security breaches and errors with each additional system.
The Concept of a Single Employee Record
If you think, "We use multiple applications for onboarding, but they are integrated," remember that not all integrations work the same way.
A true integration should create a single employee record or a clear "source of truth" for key employee data. When systems are poorly integrated, inconsistencies can occur. These inconsistencies lead to errors and inefficiencies. If left unaddressed, managing these discrepancies can become overwhelming.
The best onboarding systems use a single employee record. They integrate as many recruitment, hiring, and job application processes as possible. If your agency isn’t doing this, you may be wasting time and making costly mistakes. This could put your business at risk.
The Candidate Experience
It’s easy to overlook how much effort a candidate must put in to work with your agency. A smooth, seamless experience creates a far better first impression than a fragmented onboarding process requiring multiple accounts and passwords.
By simplifying the technology used for onboarding, you can remove unnecessary obstacles. This shows candidates that you respect their time and value their experience. First impressions matter. A hassle-free onboarding process sets the stage for a positive relationship.
Staying Competitive
Your ability to provide a secure, seamless, and technology-driven onboarding experience is a crucial factor in staying competitive. Many staffing agencies struggled over the past year, and those that survived were often the ones that quickly adapted to digital solutions.
Larger agencies had already made these transitions, while small and medium-sized enterprises (SMEs) can no longer afford to delay adopting the right staffing technology if they want to remain competitive.
At the end of the day, it’s a simple equation. If your staffing processes take twice as much time and are prone to errors, your agency is at risk. Fortunately, many excellent and cost-effective solutions are available to help streamline your onboarding process.
At Vars Health, we believe in the power of integrated onboarding. Contact us today to learn more!
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